Registering to attend Art S’Cool sessions indicates your acceptance of the following terms and conditions.

We reserve the right to amend these terms at any time.

1. Booking and Payment

1. By requesting a booking with us, you warrant that you are the parent or guardian of any relevant participant and that you have the legal right to make such a booking.

2. Payment in full is required at the time of booking.

3. Payment covers a full half-termly block, as stated at the time of booking.

4. Under the Consumer Contracts Regulations 2013, you have the right to change your mind. For sessions booked at a distance (that is, by any method other than face-to-face at the Art S’Cool premises), you are entitled to a refund. You have 14 days from the day of payment to cancel.

   If you cancel during this 14-day cooling-off period and the session(s) have already commenced, you will not be refunded for any sessions provided up to the point at which you notify us of your decision. Any class that falls within 48 hours of the cancellation notice will also be charged.

5. Any absences or cancellations made by the payee, parent, or guardian cannot be credited.

6. Late attendance does not entitle the participant to a partial refund or additional time after the scheduled end of the session.

7. Any lessons cancelled by Art S’Cool will be refunded.

8. At the time of booking, complete and accurate contact details must be provided for the parent or guardian, along with a separate emergency contact.

9. The parent or guardian must specify the person(s) responsible for dropping off and collecting the child, with contact details provided. No other person will be permitted to collect the child unless advance notice, identification, and written contact details have been provided to Art S’Cool. Please see the Safeguarding section for further details.

10. The parent or guardian must inform Art S’Cool of any health conditions, allergies, or learning needs at the time of booking. We do not provide medical supervision. Please see the Specific Needs and/or Medical Conditions section for further details.

11. Photography and video permissions must be confirmed at the time of booking. Please see the Photography and Video section for further details.

​

2. Specific Needs and/or Medical Conditions

1. Art S’Cool recognises that the needs of all children vary. It is our policy not to exclude any child based on need, and we will endeavour to accommodate all children with specific needs and/or medical conditions wherever possible.

2. Art S’Cool is unable to provide one-to-one support.

3. It is the responsibility of the parent or guardian to accurately record any medical conditions and SEND needs at the time of booking. Further contact may be made to discuss how best to accommodate the child and determine whether reasonable adjustments can be made. Decisions are made on a case-by-case basis and depend on the level of support required.

4. Art S’Cool is unable to manage medications in any capacity, including (but not limited to) storage and administration.

5. Art S’Cool is unable to provide toileting assistance. Please see the Toileting and Safeguarding sections for further details.

​

3. Session Times

1. All sessions will begin promptly at the stated time, at which point a register will be taken.

2. Late arrivals will be permitted; however, missed parts of the session will not be repeated. Reasonable support will be provided to enable participation.

3. Late arrival does not entitle the participant to remain beyond the session end time.

4. Art S’Cool is only responsible for supervision during scheduled hours. Sessions will end promptly, and prompt collection is expected to avoid disruption to subsequent sessions.

5. Art S’Cool reserves the right to refuse future bookings from parents and/or guardians who repeatedly arrive late for collection or early for drop-off.

​

4. Personal Property and Clothing

1. A peg will be provided for storing belongings during each session.

2. Art S’Cool cannot be held responsible for personal property brought onto the premises.

3. Art S’Cool accepts no liability for loss or damage to personal property. Please see the Liability section for further details.

4. We recommend that no valuables are brought onto the premises.

5. While every effort is made to protect clothing, Art S’Cool accepts no responsibility for damage to clothing belonging to participants or accompanying adults.

6. Participants should wear old or suitable (“sacrificial”) clothing, along with an apron.

7. Aprons are available to borrow and must be returned at the end of each session.

​

5. Mobile Phones

1. Student mobile phones are not permitted on site.

2. Art S’Cool will have a mobile phone on site for emergencies and parental contact if required.

​

6. Photography and Video

1. Art S’Cool may occasionally take photographs and/or videos of sessions, work, and final projects for promotional purposes.

2. These may include participants.

3. Images and/or videos may be shared publicly, including on the Art S’Cool website and social media (e.g. Instagram and Facebook).

4. All images and videos will be deleted from the device within 24 hours.

5. Permission will be obtained at the time of booking and may be withdrawn at any time by notifying Art S’Cool in writing.

​

7. Social Media

1. All Art S’Cool social media platforms are public. Any comments posted may be visible to others.

2. Offensive comments will be removed.

​

8. Data Protection
Art S’Cool takes the protection of personal information seriously and will comply with the Data Protection Act when collecting or handling your data.

You are entitled to request access to, amendment of, or deletion of your personal data. Please email hello@artscool.org.uk.

9. Safeguarding
Art S’Cool takes safeguarding very seriously. We believe that children and young people should never experience abuse, and we are committed to promoting their welfare and safety.

Art S’Cool will:

• Only permit authorised parents or guardians to collect children.

• Only allow photography and video in line with prior consent and policy.

• Ensure all staff hold enhanced DBS checks, updated in line with government guidance.

​

Please see the separate Safeguarding Policy for further details.

10. Toileting

1. While toilet facilities are available, Art S’Cool cannot assist with toileting.

2. Children should use the toilet before sessions to minimise disruption.

3. In the event of an incident, the parent or guardian will be contacted immediately. No refund will be issued for lost session time.

​

11. Premises and Emergency Evacuation

1. Other than authorised drop-off and collection, the premises are not open to the public.

2. The door will remain locked during sessions for safety.

3. In an emergency, participants will be escorted to the designated assembly point and registers checked.

4. Emergency Assembly Point: Front of St Mary Magdalene Church, Newark.

5. Emergency services will be contacted once participants are safe.

6. Children will only be released once it is safe and the authorised adult is present.

​

12. Conduct and Behaviour

1. Art S’Cool operates a Code of Conduct to ensure safety and enjoyment. Please refer to the relevant policies for details.

2. By booking, parents/guardians and participants agree to these policies.

3. Art S’Cool reserves the right to remove participants whose behaviour falls below expected standards.

4. No refund will be issued in such circumstances.

​

13. Health and Safety
Risk Assessments

• All relevant risk assessments are reviewed annually.

​

Supervision and Ratios

• Children attend independently, with booking deemed as consent.

• Ratios: 1:6 (ages 5–7), 1:8 (ages 8–12).

​

First Aid

• First aid kit available and maintained.

• Staff hold valid Paediatric First Aid certificates.

• Incidents are recorded and shared appropriately.

• Emergencies: 999 will be called.

​

Fire and Emergency

• Emergency exits reviewed before each session.

• Safe evacuation procedures followed.

​

Materials and Equipment

• Only non-toxic, age-appropriate materials used.

• Equipment checked regularly.

​

Hygiene

• Surfaces cleaned before and after sessions.

• Handwashing encouraged.

• No food permitted; water bottles allowed.

​

14. Artwork

1. Artwork will be taken home at the end of the half-term block unless otherwise agreed.

2. Unclaimed artwork cannot be stored for more than 4 weeks and will then be disposed of.

​

15. Liability
Parents/guardians accept that, while reasonable care will be taken, Art S’Cool and the premises cannot be held responsible for loss, damage, or injury unless caused by proven negligence.

16. Parent and Guardian Feedback
Art S’Cool values positive relationships with families and welcomes feedback.

Please email: hello@artscool.org.uk

Last updated June 2026. Reviewed annually.